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St. Cloud State University

St. Cloud State University

Student Campus Desktop Policy

Contacts

HelpDesk: helpdesk@stcloudstate.edu

Accounts Manager: accounts@stcloudstate.edu

Purpose

The purpose of this policy is to delineate the specifics of the Student Campus Desktop system at St. Cloud State University. Campus Desktop was created to provide end-user customization and a flexible computer environment through personal desktop contents, personalized settings for applications and operating systems, access to the full Outlook client program, and automatic access to personal HuskyNet file space and Web space. This policy also addresses MnSCU security concerns for greater accountability in the use of computing resources.

Policy

St. Cloud State University students using campus computing resources are required to abide by all applicable policies, including the SCSU Student Code of Conduct, Responsible Use, and other MnSCU and State policies.  Important considerations regarding the use of Campus Desktop include:

Accounts

Individuals are responsible for any use of accounts. If an account is shared or the password divulged to unauthorized parties, the individual or group assigned the account might lose all account privileges and may be held responsible for any actions that arise from the misuse of the account. In particular, computer accounts, passwords, and other types of authorization are assigned to individual users or authorized group representatives and should not be shared with others. Accounts are subject to all applicable Federal and State laws, University policies and contracts.

Data Retention

The University does store electronic communication data, but University resources are limited and we therefore maintain only a limited amount of storage space for individuals' files and other data. Access to and retention of any of this individually identifiable information is subject to all applicable Federal and State laws, University policies and contracts.

Data associated with Campus Desktop may include but is not limited to:

Usage Data

Usage Data includes account Login/Logout information, such as:

  • Login date/time
  • Logout date/time

Usage data is NOT included in any standard backup routines at this time. This data is initially stored on the individual workstation and may be transferred to another location for analysis of computer usage (i.e., electronic headcount). There are two retention schedules for this data:

  1. Account identifiable data – retained up to 6 months.
    (usage data with HuskyNetID associated)
  2. Non-account identifiable data – undetermined retention length.
    (usage data with HuskyNetID association removed)

Periodically, workstations may require re-imaging or other maintenance work, which could delete all usage data at that time.

Profile Data

Profile Data includes the settings changed and customized by the individual user, such as:

  • Personalized application settings
  • Personalized desktop/system settings
  • Web browser bookmark and cookie files

Profile data is included in standard backup routines. Profile data is deleted when the associated HuskyNetID is deleted. More information on standard expiration and removal schedules is available on the Expiration and Removal of HuskyNetIDs page.

Approved by PPC
July 30, 2003