Policy for Deactivation and Removal of Faculty and Staff Accounts

Purpose

The purpose of this policy is to establish guidelines for deactivation and/or removal of faculty and staff accounts due to a change in employment status.

Policy

A change in the employment status of St. Cloud State University (SCSU) faculty or staff requires adjustment in access to accounts to reflect appropriate privileges consistent with that change. Questions related to this policy or its implementation should be directed to Human Resources.

Procedures

All change of employment should be communicated to Human Resources.

Type of Employment Status Change

Retirement
Faculty and staff who retire from St. Cloud State may request to keep St. Cloud State technology services. Requests should be made to Human Resources

Resignation/Appointment End
For faculty who resign or whose work assignment has ended, the account will be disabled and all technology services ended 110 days after the end of last work assignment. For staff who resign or whose work assignment has ended, the account will be disabled and all technology services ended 45 days after the end of last assignment. Requests to keep the account and services active beyond policy should be made to Human Resources.  

Termination (involuntary)
All requests and conversations related to involuntary termination should be directed to Human Resources. Human Resources will work with the supervisor and appropriate parties to determine course of action. 

Sabbatical/Leave of Absence
Faculty and staff in this employment status remain employees of St. Cloud State; therefore, the St. Cloud State technology access privileges remain unchanged, unless a change is specifically requested to Human Resources.

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