St. Cloud State University
Policy for Deactivation and Removal of Faculty
and Staff
HuskyNet Accounts
resources
Purpose
The purpose of this policy is to establish guidelines for deactivation and/or removal of faculty and staff HuskyNet accounts due to a change in employment status.
Policy
A change in the employment status of SCSU faculty or staff requires adjustment in access to HuskyNet accounts to reflect appropriate privileges consistent with that change. Questions related to this policy or its implementation should be directed to the LR&TS Dean's office for clarification.
Procedures
When LR&TS is notified of a change in an employee's status (as per SCSU Human Resources procedures), notification of the change is forwarded to the HuskyNet Accounts Manager. The Accounts Manager then sends the Change in HuskyNet Account Status (pdf) form to the individual who sent the initial employment change notification. Once completed and signed by the employee's supervisor, the form must be returned to the HuskyNet Accounts Manager. The status of the account is then changed as appropriate.
Type of Employment Status Change
Retirement
Faculty and staff who retire from St. Cloud State
University are allowed to continue using their HuskyNet account. The account
is modified to reflect the change from active employment, effective on the
date of retirement. LR&TS staff conducts an annual review of these accounts
to determine their status. Accounts that are no longer needed are removed.
Resignation/Termination
HuskyNet accounts for faculty or staff who resign or are terminated are deactivated
on the effective date indicated by the Change
in HuskyNet Account Status (pdf) form. Incoming e-mail to the account
can be redirected to another internal or external e-mail address, but the
supervisor must make that request at the time of the change in employment.
This redirection is available for a maximum of 90 days from the end of
employment date. The immediate supervisor should review files and Web pages
associated with the account and take appropriate action to secure the information
prior to the employment end date.
For adjunct faculty who historically teach one semester each year, their HuskyNet account remains active for up to one year with the approval of their college dean.
Sabbatical/Leave of Absence
Faculty and staff in this employment status remain employees of the University;
therefore, the HuskyNet access privileges remain unchanged, unless a change
is specifically requested.
Transfer
HuskyNet accounts for faculty or staff who transfer within SCSU are modified
on the effective date indicated by the Change
in HuskyNet Account Status (pdf) form.
Approved by PPC
December 12, 2004
Site Map | Map & Directions | Contact SCSU | Accreditations
St. Cloud State University is an affirmative action/equal opportunity educator and employer.
St. Cloud State University is a member of the Minnesota State Colleges and Universities system.
