Policy for Student HuskyNet Accounts

Contacts

HelpDesk: helpdesk@stcloudstate.edu

Accounts Coordinator:
huskynetaccounts
@stcloudstate.edu

Purpose

The purpose of this policy is to define student eligibility for obtaining a HuskyNet account, and once obtained, specify when the accounts are deactivated, reactivated and removed.

Policy

A student must be enrolled in a minimum of one course for the current or ensuing semester to obtain a HuskyNet account. Verification is directly linked to SCSU’s enrollment file in the Integrated Statewide Record System (ISRS). When an individual is not currently enrolled, other special circumstances may allow for the individual to be eligible for a HuskyNet account. These special circumstances are:

  • Graduate students not currently enrolled, but actively working on a thesis.
    Graduate student accounts remain active for one year after the last semester of enrollment. If an extension is needed to complete a thesis, the student’s advisor must submit an online Extension Request stating that the student is in the process of completing a graduate thesis and requires the HuskyNet account.
  • Students with an incomplete and not currently enrolled.
    Students who receive a grade of “I” during a semester retain an active account for 9 months after the term of last enrollment for undergraduate students and 12 months after the term of last enrollment for graduate students. An exception to this policy can be made, but it requires that the course instructor to submit an online Extension Request stating that the student is in the process of completing a course from an earlier semester and requires the HuskyNet account.
  • Students on military leave from the University.
    The Office of Records and Registration will notify the HuskyNet Accounts Coordinator when it receives notice from students who are called to active duty. The account is flagged indicating that the student is on active duty for a specified time and the account remains active.
  • St. Cloud Technical and Community College students living in SCSU residence halls, but not enrolled at SCSU.
    These students are required to have a HuskyNet account to access ResNet, and are therefore assessed the SCSU technology fee to cover associated costs. The student’s enrollment at St. Cloud Technical and Community College is flagged in ISRS and is verifiable.
  • Other special circumstance individuals where need must be verified. The student’s advisor must submit an online Extension Request.

Procedures

Activation of St. Cloud State Accounts

In order to access St. Cloud State University Online Services, all students must activate their StarID at the StarID Self Service site.

St. Cloud State e-mail is recognized as an official communication channel for all students enrolled at SCSU, and the St. Cloud State address is designated as their e-mail contact in ISRS. The University has the right to expect that students will receive, read and act expeditiously upon communication distributed through St. Cloud State e-mail.

Deactivation of St. Cloud State Accounts

Accounts will be deactivated 9 months after the term of last enrollment for undergraduate students and 12 months after the term of last enrollment for graduate students.

New e-mail will not be delivered and existing e-mail and private files will be retained but not accessible. If you have special circumstances that would require you to access your account during this time, please visit our Exceptions and Extensions page.

In some cases, a student’s HuskyNet account may be temporarily deactivated for violation of some University policy, e.g., violations stemming from misuse of ResNet, e-mail, or a violation of the Student Code of Conduct. The request to deactivate a student’s HuskyNet account by the proper administrative authority must be communicated to the Director of Information Technology Services. When the decision is made by the proper administrative authority to reactivate the account, the Director of Information Technology Services needs to be notified of this decision.

Deletion of St. Cloud State Accounts

Deactivated accounts at St. Cloud State, and the files and e-mail associated with them, will be deleted from the St. Cloud State system one year after the account has been in the deactivated state. 

Reactivation of St. Cloud State Accounts

St. Cloud State accounts are reactivated when a student enrolls for a current or future term. If the account has been deleted, files and email will not be available and a new account will be created.

Special circumstances
Students with a special circumstance, such as an incomplete or culminating project in progress, but not currently enrolled, should contact their advisor or instructor. The student’s instructor or thesis advisor must submit an online Extension Request stating that the student is in the process of completing a course from an earlier semester or in the process of completing their thesis.

 

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