Policy for Student HuskyNet Accounts

Purpose

The purpose of this policy is to define student eligibility for obtaining a HuskyNet account, and once obtained, specify when the accounts are deactivated, reactivated and removed.

Policy

A student must be enrolled in a minimum of one course for the current or ensuing semester to obtain a HuskyNet account. Verification is directly linked to SCSU’s enrollment file in the Integrated Statewide Record System (ISRS). When an individual is not currently enrolled, other special circumstances may allow for the individual to be eligible for a HuskyNet account. These special circumstances are:

• Graduate students not currently enrolled, but actively working on a thesis.
  Graduate student accounts remain active for one year after the last semester of enrollment. If an extension is needed to complete a thesis, the student’s advisor must submit an online Extension Request stating that the student is in the process of completing a graduate thesis and requires the HuskyNet account.
• Students with an incomplete and not currently enrolled.
  Students who receive a grade of “I” during a semester automatically retain an active HuskyNet account for one subsequent semester even if they are not enrolled, after which the student’s HuskyNet account will be deactivated. An exception to this policy can be made, but it requires that the course instructor to submit an online Extension Request stating that the student is in the process of completing a course from an earlier semester and requires the HuskyNet account.
• Students on military leave from the University.
  The Office of Records and Registration will notify the HuskyNet Accounts Coordinator when it receives notice from students who are called to active duty. The account is flagged indicating that the student is on active duty for a specified time and the account remains active.
• St. Cloud Technical and Community College students living in SCSU residence halls, but not enrolled at SCSU.
  These students are required to have a HuskyNet account to access ResNet, and are therefore assessed the SCSU technology fee to cover associated costs. The student’s enrollment at St. Cloud Technical and Community College is flagged in ISRS and is verifiable.
• Other special circumstance individuals where need must be verified. The student’s advisor must submit an online Extension Request.

Procedures

Activation of HuskyNet Accounts

Eligible students use the HuskyNet Web-based account creation process by supplying their SCSU ID number and Password. If validated, the student agrees to usage policies and sets a password. This provides access to various HuskyNet services. A student’s HuskyNet account remains active until graduation unless there is a change in enrollment status during fall or spring semesters. HuskyNet accounts that are active during spring semester remain active throughout the summer months.

HuskyNet e-mail is recognized as an official communication channel for all students enrolled at SCSU, and the HuskyNet address is designated as their e-mail contact in ISRS. The University has the right to expect that students will receive, read and act expeditiously upon communication distributed through HuskyNet e-mail.

Deactivation of HuskyNet Accounts

Students not enrolled on the tenth day of fall or spring semesters are notified that unless their status changes their HuskyNet account will be deactivated (turned off). If a student with an active HuskyNet account is not enrolled in courses at SCSU by the tenth day of fall or spring semester, the student’s HuskyNet account is automatically deactivated. The account remains on the system according to campus data retention schedules, but logins are not permitted and all incoming e-mail is returned to the original sender. The account’s Web space is also deactivated and, therefore, no longer available, though the data is retained according to campus data retention schedules.

In some cases, a student’s HuskyNet account may be temporarily deactivated for violation of some University policy, e.g., violations stemming from misuse of ResNet, e-mail, or a violation of the Student Code of Conduct. The request to deactivate a student’s HuskyNet account by the proper administrative authority must be communicated to the Director of Information Technology Services. When the decision is made by the proper administrative authority to reactivate the account, the Director of Information Technology Services needs to be notified of this decision.

During the time of deactivation, existing data and e-mail are left intact, but file and Web space files are moved to an “offline” storage location.

Reactivation of HuskyNet Accounts

HuskyNet accounts are reactivated when appropriate.

When a student has not been enrolled for one semester
A student can reactivate his/her HuskyNet account online after having not been enrolled for one semester. The student accesses the HuskyNet activation and reactivation page to reactivate the account. When the account is reactivated, e-mail, file and Web space will be restored.

When a student has not been enrolled for more than one semester
A student can reactivate his/her HuskyNet account online after having not been enrolled for more than one semester. The student accesses the HuskyNet activation and reactivation page to reactivate the account. When the account is reactivated, no previously existing files will be available.

Special circumstances
Students with a special circumstance, such as an incomplete or culminating project in progress, but not currently enrolled, should contact their advisor or instructor. The student’s instructor or thesis advisor must submit an online Extension Request stating that the student is in the process of completing a course from an earlier semester or in the process of completing their thesis.